Student Records Policies
La Salle University, in accordance with the Family Educational Rights and Privacy Act (FERPA) of 1974 has adopted the following Student Records Policy. All Students will be notified of their rights under FERPA annually. These rights are also included in the University catalog. Revisions and clarifications will be published as warranted.
Right to Inspection and Review of Records
Any current or previously enrolled student has the right to inspect and review his or her education records, maintained by the school, within 45 days of the Office of the University Registrar receiving a written request for access. This right does not extend to applicants, those denied admission, or those admitted who do not enroll. The University Registrar’s Office will make arrangements for access and notify the student of the time and place where the records may be inspected. If the requested records are not maintained by the University Registrar’s Office they will advise the student of the correct official to whom the request should be addressed.
Right to Amend Records
Students may ask La Salle University to amend a record that they believe is inaccurate or misleading. He or she should write the University official responsible for that particular record, clearly identify the part of the record they feel should be changed, and specify why it is inaccurate. If the decision is not to amend the record as requested by the student, the student will be notified and advised of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. After the hearing, if the school still decided not to amend the record, the student had the right to place a statement with the record setting forth his/her view about the contested information.
Right to Consent to the Disclosure of Personally Identifiable Information
All personally identifiable information related to a particular student other than directory information is considered confidential information and may not be released without the written consent of the student. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions:
- School officials with legitimate educational interest (including but not limited to administrative, supervisory, academic, research or support staff)
- Other schools to which a student is transferring
- Specified officials for audit or evaluation purposes
- Appropriate parties in connection with financial aid to a student
- Organizations conducting certain studies for or on behalf of the school
- Accrediting organizations
- To comply with a judicial order or lawfully issued subpoena (Office of the University Registrar will make reasonable attempt to notify the student)
- Appropriate officials in cases of health and safety emergencies
- State and local authorities, within a juvenile justice system, pursuant to specific State law.
A student’s education records may also be released to a parent, without consent of the student, in the following circumstances:
- the student is claimed as a dependent for federal income tax purposes
- if the knowledge of the information is necessary to protect the health or safety of the student or other students
- the student is under age 21 and has violated any Federal, State, local law or policy concerning the use or possession of alcohol or a controlled substance.
Directory information is not considered confidential and includes:
- Major field of study
- Enrollment status
- Dates of attendance
- Degree(s) conferred
- Email address
Right to Withhold Disclosure
Under the provisions of the Family Educational Rights and Privacy Act, currently enrolled students may withhold disclosure of directory information. To prevent disclosure, written notification must be received by the Office of the University Registrar by October 1st in the fall semester and February 15th in the spring semester. The University will honor each request to withhold any of the categories of information listed above but cannot assume responsibility to contact a student for subsequent permission to release them. Decisions about withholding any information should be made very carefully. Should a student decide to inform the institution not to release certain information, any future requests for such information from non-institutional persons or organizations will be refused. La Salle University assumes that failure to request the withholding of directory information indicates approval for disclosure.
Right to File a Complaint
Students who feel that La Salle University is not in compliance with the requirements of the Family Educational Rights and Privacy Act may file complaints with:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605