Student Records Policies
La Salle University, in accordance with the Family Educational Rights and Privacy Act (FERPA) of 1974 has adopted the following Student Records Policy. All Students will be notified of their rights under FERPA annually via e-mail. These rights are also included in the University catalog. Revisions and clarifications will be published as warranted.
RIGHT TO INSPECTION AND REVIEW OF RECORDS
Any current or previously enrolled student has the right to inspect and review his or her education records within 45 days of the Office of the University Registrar receiving a written request for access. This right does not extend to applicants, those denied admission, or those admitted who do not enroll. The University Registrar’s Office will make arrangements for access and notify the student of the time and place where the records may be inspected. If the requested records are not maintained by the University Registrar’s Office they will advise the student of the correct official to whom the request should be addressed.
RIGHT TO AMEND RECORDS
Students may ask La Salle University to amend a record that they believe is inaccurate. He or she should write the University official responsible for that particular record, clearly identify the part of the record they feel should be changed, and specify why it is inaccurate. If the decision is not to amend the record as requested by the student, the student will be notified and advised of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
RIGHT TO CONSENT TO THE DISCLOSURE OF PERSONALLY IDENTIFIABLE INFORMATION
All personally identifiable information related to a particular student other than directory information is considered confidential information and may not be released without the written consent of the student. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by La Salle University in an administrative, supervisory, and academic or research, or support staff position (including law enforcement unit personnel and health staff). A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
A student’s education records shall also be released if properly subpoenaed pursuant to a judicial, legislative, or administrative proceeding. The Office of the University Registrar will make a reasonable attempt to notify the student and allow ten working days, from the date the subpoena was received, for the student to respond.
Directory information is not considered confidential and includes: name; local, home, and e-mail addresses; local and home telephone number; major field of study; enrollment status/rank (e.g., undergraduate or graduate; full time; freshman, sophomore, junior, or senior; first-year, second-year, or third-year); dates of attendance; anticipated degree and degree date; degrees, honors, and awards received; participation in officially recognized activities; student ID number, user ID, or other unique personal identifier used by the student for purposes of accessing or communicating in electronic systems; most recent educational agency or institution attended; and photograph.
Under the provisions of the Family Educational Rights and Privacy Act, currently enrolled students may withhold disclosure of directory information. To prevent disclosure, written notification must be received by the Office of the University Registrar by October 1st in the fall semester and February 15th in the spring semester. The University will honor each request to withhold any of the categories of information listed above but cannot assume responsibility to contact a student for subsequent permission to release them. Decisions about withholding any information should be made very carefully. Should a student decide to inform the institution not to release certain information, any future requests for such information from non-institutional persons or organizations will be refused. La Salle University assumes that failure to request the withholding of directory information indicates approval for disclosure.
RIGHT TO FILE A COMPLAINT
Students who feel that La Salle University is not in compliance with the requirements of the Family Educational Rights and Privacy Act may file complaints with:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
CHOOSE TO GIVE PARENT PERMISSION TO DISCUSS EDUCATIONAL RECORDS WITH LA SALLE UNIVERSITY
If a student chooses to give a parent, guardian, spouse, or relative the ability to discuss academic, financial aid, billing, and/or certain disciplinary information, the student may complete a “Student Consent to Release Educational Records” form.
The completed form must be submitted to email@example.com as an attachment to a message sent from their La Salle University student e-mail account. To authenticate the student’s request, they must either:
- have the form notarized prior to submission
- or attend a Zoom session, after the form is submitted, and show picture ID. Access to a device with a camera is required and the session may be recorded and saved.
- complete and sign the form in person at the Office of the University Registrar, Lawrence Administration Building, 3rd floor, 1900 West Olney Ave, Philadelphia, PA 19141
The Solomon Amendment (10 U.S.C. § 983) is a federal law that allows military recruiters to access some address, biographical and academic program information on students age 17 and older.
The Department of Education has determined the Solomon Amendment supersedes most elements of FERPA and therefore La Salle University may release the following student information:
Name, address, telephone, year of birth, level of education, academic major, degrees received, and educational institution in which the student was most recently enrolled.
Under the Solomon Amendment, information will be released for military recruitment purposes only. However, if the student has requested a directory information block to restrict the release of their Directory Information, then no information from the student’s education record will be released as specified in the Solomon Amendment.
Military recruiters may request student recruitment information once each semester for each of the 12 eligible units within the five branches of the service:
- Army, Army Reserve, Army National Guard
- Navy, Navy Reserve
- Marine Corps, Marine Corps Reserve
- Air Force, Air Force Reserve, Air Force National Guard
- Coast Guard, Coast Guard Reserve
Requests must be submitted in writing on letterhead to the attention of the University Registrar at firstname.lastname@example.org. Requests must clearly identify the unit of service requesting the student recruitment information and should specify whether the information needed is for the current or previous semester.
Per the Solomon Amendment, La Salle University released 2022 – 2023 student information to the following military recruitment bodies:
- September 2022 – Marine Corps