Student Organization Manual > Student Organizations

»Categories of Student Organizations«

»Formation/Registration of Student Organizations«

»Registration of Club Sport Activities«

»Registration of Fraternities and Sororities«

»Reporting Obligation for Advisors to Student Organizations«

»Student Organization Disciplinary Procedures«

»Academic Standing and Participation in Activities«

»Standing for Election/Appointment«

»Social/Service Fraternities and Sororities«

»Fundraising«

»Guidelines for Media Presence«

»University Logo Usage«

»Hazing«

»University Policy on Alcoholic Beverages«

»Guidelines for the Service of Alcohol at Student Organization Events«

»Guidelines for Marketing Alcoholic Beverages«

»Group Sanctions«

»La Salle University Information Posting Policy«

»Student Programming Center«

Categories of Student Organizations

There are three basic categories of student organizations at La Salle University: extracurricular, co-curricular, and co-institutional—each of which is described below.Extracurricular organizations are primarily student-led and sponsored. With exceptions as noted below, membership is open to all full and part-time students of the particular division (day, evening, or graduate) and will not be denied based on race, religion, national origin, gender (except for single gender fraternities or sororities), or physical handicap. Included in this category, along with general extracurricular organizations, are fraternities and sororities. For further, specific information about requirements for and expectations of those organizations, see the “Registration of Fraternities and Sororities,” and “Social/Service Fraternities and Sororities” sections below.Co-curricular organizations are directly associated with or sponsored by University academic departments or programs. There are two kinds of co-curricular organizations. Academic clubs are open to all full or part-time students of the particular division (day, evening, or graduate) and will not be denied based on race, religion, national origin, gender, or physical handicap. Academic honor societies may restrict membership to those students majoring in a specific discipline and may state the minimum grade point standards to be considered for membership.

Co-institutional organizations are directly sponsored by a University administrative department or other administrative unit. The sponsoring department(s) or administrative unit(s) may dictate criteria and selection for membership, although neither criteria nor selection may include denial of membership based on race, religion, national origin, gender or physical handicap.

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Formation/Registration of Student Organizations

Student groups wishing to be recognized should register their organizations with the Community Coordinator for Leadership Development in the Community Development Office in La Salle Union 303. To register, interested students need to:

1. Secure a faculty/staff advisor (full time status of employment). The Community Coordinator for Leadership Development is available to assist organizations in securing advisors. An organization whose advisor resigns for any reason will have until the completion of that semester (or the fall semester if the resignation occurs over the summer break) to locate a replacement.
2. Submit a mission statement and constitution to the Community Coordinator for Leadership Development. At a minimum, the constitution should contain:
   1. a statement that the purpose and goals of the student organization are intended to be consistent
      and compatible with the mission and goals of the University and its traditions;
   2. a statement indicating that membership and participation is open to all full and part-time students of the particular division/graduate program and will not be denied based on race, religion, national origin, or physical handicap. Single gender fraternities and sororities may restrict membership to students of a particular gender. Academic honor societies may restrict membership to those students majoring in a particular discipline and must state the minimum grade point standards to be considered for membership.
   3. a listing of the elected and appointed offices along with a summary of each office’s responsibilities;
   4. the procedures for election/appointment and the annual schedule for election/appointment;
   5. a statement regarding the collection of dues including the annual amount and the intended use;
   6. a statement of procedures for amending the constitution;
3. Submit the following documentation, separate and apart from the Constitution:
   1. a list of proposed activities which are intended to achieve these goals and objectives, and demonstrate how such activities contribute to La Salle’s overall educational mission
   2. a list of officers (name, title, contact information) and advisor(s) (name, title, contact information)
   3. in the case of co-curricular organizations, the signature of the department chair/dean/graduate program director indicating his/her approval of the proposed organization; and,
   4. in the case of co-institutional organizations, the signature of the senior administrator of the sponsoring department or administrative unit indicating his/her approval of the organization’s constitution and petition for registration as a student organization

The Community Coordinator for Leadership Development will review the materials and work with the group through the registration process. Written notification should occur within two to three weeks after documents have been submitted.

Registration is an acknowledgement that the student group has complied with the registration procedures, that La Salle accepts the organization’s mission statement and constitution, and that the student group is eligible for all the rights and benefits registered student organizations enjoy.

Registration does not imply that the University endorses the views of the organization as a group or of its individual members.

Rights and Privileges of Registered Student Organizations

Each student organization registered at La Salle University will enjoy the following:

1. Recruit new members;
2. Use of University facilities for meetings or programs;
3. An Agency Account in the Bursar’s Office (the organization will be required to adhere to any policies established for the management of Agency Accounts);
4. Apply for program funding from the Activities Funding Board;
5. Participation in University-wide programs;
6. Participation as an organization in intramural athletics;
7. Use of a Campus mailbox;
8. Participation in “all-University” functions if permission is granted by the sponsoring organization or office; and,
9. Use of the University name after approval through a formal request to the Community Coordinator for Leadership Development.

Maintaining Registered Status As A Student Organization

Student Organizations wishing to maintain their recognition with the University are required to:

1. Submit a listing of officers and the name of a faculty or administrative advisor to the Community Coordinator for Leadership Development.
2. Renew annually: The annual renewal of registration will take place the last week of class during the Spring Semester by the submission of a listing of officers for the following academic year. All student organizations are expected to submit summer contact information for at least one student representative, an annual report, and information about their first fall meeting. Groups which do not renew registration in this manner will automatically be considered inactive.
3. Comply with all responsibilities and expectations listed in this document.

Loss of Registered Status For Student Organizations

Student Organizations will lose their recognition with the University if the following occurs:

1. Failing to comply with the responsibilities and expectations listed in this document
2. The University reserves the right to deny official registration when it is judged that a student organization’s purposes, goals and activities are in opposition to the mission and traditions of the University. If, in the course of legitimate activities of a registered organization, conflict with the mission and traditions of the University arises, the University will investigate the matter and render a decision.
3. A group whose mission statement/constitution is found to be inconsistent with University goals and policies may submit a revised mission statement/constitution after consultation with the Community Coordinator for Leadership Development. If the revised materials are denied a second time, the group may appeal to the Student Affairs Committee for a review of that decision.

Annual Funding of Student Organizations

Eligibility for annual funding is granted only to organizations which have been registered for at least three (3) consecutive years. Such organizations must, in the judgment of the Community Coordinator for Leadership Development:

1. 1. Provide regular programs and services to the campus community that are consistent and compatible with the mission and goals of the University and its traditions;
2. Have a membership which is open to the campus community and does not discriminate on the basis of race, religion, national origin, gender, physical handicap, and/or academic major/grade point index; and,
3. Should have received funding from the Activities Funding Board Activities Contingency Fund for three consecutive years.
   The implication in obtaining annual funding is that an organization has become an integral part of the university community and, in particular, may request an annual program budget through the Activities Funding Board. Additionally, the group retains all the rights of a registered group as outlined in the policy on “Registration of Student Organizations.”
4. If a student organization which is normally eligible to apply for an annual budget fails to apply for funds for three (3) consecutive years, that group will be ineligible to apply for funds for the 4th year of that cycle and will need to qualify per the requirements in the Information Manual for Student Organizations.

Leadership Development

Leadership development is key to individual and organization success. To promote this, various programs, retreats, workshops, and seminars are offered throughout the year. Student organizations which receive funding should be represented at a minimum of one-half of the leadership training programs offered each semester by the Community Coordinator for Leadership Development, and attend Students’ Government Association Student Awareness Forums. Attendance information will be available for the Funding Board’s review. Appropriate representatives include Editors-in-Chief and editorial staff of all funded student publications, and all elected or appointed officers and committee chairs of student groups receiving funds from the University or the Activities
Funding Board. This could include funds from an annual budget, the Activities Programs Budget, and/or the Activities Contingency Fund.

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Registration of Club Sport Activities

As of August, 2009 the management and direction of Club Sports has moved from the Division of Student Affairs to the Department of Intercollegiate Athletics and Recreation, specifically under the direction of Campus Recreation. For information relating to Club Sports, please contact the Director of Campus Recreation at 215-951-1560.

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Registration of Fraternities and Sororities

All fraternities and sororities, with the exception of those currently registered, must be affiliated with a national organization. Local fraternities and sororities will not receive registered status. If a nationally affiliated chapter had been registered within the last two (2) years, and lost registration, the Community Coordinator for Greek Life may alter the registration process.

The Community Coordinator for Greek Life will serve as the liaison between the University and the national office, sharing and gathering all pertinent information including the organization’s constitution, by-laws and amendments, policy statements regarding new member education and hazing, anti-discrimination, substance abuse, sexual harassment, and resource materials for educational programs relating to these issues.

A prospective fraternity or sorority must first meet all qualifications for registration as a student organization. The group then applies for applicant membership in the Interfraternity-Sorority Council.

At least one (1) on-site visit must be made by the appropriate national office official(s). During that visit, the La Salle students proposing colonization and the national official(s) will meet with the following campus representatives who will recommend to the Interfraternity-Sorority Council for or against Applicant Membership in the Interfraternity-Sorority Council:

• the Community Coordinator for Greek Life;
• the Vice President for Student Affairs/Dean of Students or his/her representative;
• one (1) fraternity/sorority advisor;
• one (1) faculty representative from the Student Affairs Committee;
• the President of the Interfraternity-Sorority Council or his/her representative;
• one (1) student appointed by the students’ Government Association who is a member of a fraternity/ sorority; and,
• one student appointed by the students’ Government Association who is not a member of a fraternity/ sorority.

If approved by the Interfraternity-Sorority Council for Applicant Membership, the organization has the rights and responsibilities as outlined in the Interfraternity-Sorority Council Constitution and the policy for “Registration of Student Organizations.” If the application for Applicant Membership is denied, the decision may be appealed to the Student Affairs Committee.

If approved by the Interfraternity-Sorority Council for Applicant Membership, the organization has the rights and responsibilities as outlined in the Interfraternity-Sorority Council Constitution and the policy for “Registration of Student Organizations.”

If the application for Applicant Membership is denied, the decision may be appealed to the Student Affairs Committee.

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Reporting Obligation for Advisors to Student Organizations

Under a federal law known as the Clery Act, La Salle is required to report certain alleged criminal activity that may be reported to advisors to student organizations. Not only because of this reporting obligation, but in the interest of campus safety and security generally, it is essential that advisors to student organizations report any alleged or suspected criminal activity on or around campus of which they become aware to Campus Security or the Dean of Students’ Office. That the victim or person who reported the alleged crime wishes to remain anonymous or the incident to remain confidential does not eliminate this reporting obligation. In all cases, an Incident Reporting Form should be completed, though personally identifiable information may be omitted at the request of the alleged victim to protect his or her privacy. In such cases, the advisor should report to Campus Security or the Dean of Students’ Office at least: (1) the alleged crime; (2) the date it occurred; and (3) the location where it occurred. Telephone numbers for crime reporting: Campus Security: 215-951-2111

Dean of Students: 215-951-1017

Senior Associate Dean of Students: 215-951-1916

Director of Community Standards and Support: 215-951-1916

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Student Organization Disciplinary Procedures

Participation in all student organization activity is voluntary; yet, students who take advantage of the variety of co-curricular and extracurricular activities do assume a corresponding responsibility to fulfill certain academic and behavioral standards consistent with the purposes of the University. Furthermore, members of student organizations should know and adhere to the regulations stated in the Student Guide to Rights and Responsibilities. With the exception of confidentiality, the University guarantees student organizations the same due process rights and protection from arbitrary or capricious disciplinary actions as are assured to individual students. The development of attitudes, values, and skills which enhance mature, responsible behavior is among the primary objectives of the University’s co-curricular and extracurricular activities and involvement in student organizations should be an integral aspect of each student’s educational experience. The regulations developed to govern student organizations, as distinct from individual student conduct, reflect that same spirit and will be administered in a consistent and fair process for all members of the community.Any registered or annually funded student organization which, in either its on or off-campus activity, violates its own mission statement/constitution, fails to comply with University policies, or breaks any federal, state, or local law is liable to conduct warning, probation, suspension, or revocation of its University Registration or Annual Funding. An organization with a national affiliation (e.g., fraternities and sororities, academic honor societies, professional organizations, etc.) which violates a major policy of its national office also may be subject to a similar sanction.Should any violation(s) be alleged, charges may be filed by a student, faculty member, or administrator with the Senior Associate Dean of Students who will assign a preliminary hearing officer to meet with the designated leader of the organization and make a preliminary decision regarding the charges against the organization. The preliminary hearing officer may recommend to the Senior Associate Dean a finding of not responsible, a sanction (as described in this policy) or direct the decision to be made by a panel drawn from the University Judicial Board to investigate and adjudicate the charges. If charges have been filed against a fraternity/sorority, at least one member of the panel must be an active member of a social, service, or professional fraternity or sorority. If an organization is determined responsible for a violation, one of the following sanctions will be imposed: conduct warning, probation, suspension of Registration/Annual Funding, or revocation of Registration/Annual Funding.

Sanctions

All disciplinary action is based on the best judgment of members of the University community who have considered the seriousness of the offense, the individual circumstances, and the best interest of the general educational community. All sanctions shall be stated in writing and will be matter of record in the Community Development Office in Union #303. A combination of sanctions may be invoked, when deemed appropriate. The sanctions which may be imposed upon student organizations for the commission of offenses recognized by the University judicial system include the following:

Conduct Warning

A Conduct Warning is a notice in writing that an organization’s conduct necessitated the initiation of disciplinary proceedings. The nature and
circumstances of the conduct does not warrant more severe disciplinary action, but this warning will be a matter of record in the Community Development Office for future reference. Restitution and/or required educational programs may be conditions imposed with a conduct warning.

Probation

Probation is a formal notice that a violation has occurred.

A specific period of review and observation (as determined by the Judicial Board) will be required. During that probationary period, the organization must demonstrate its ability to remain in good standing in the University community.

Suspension

Suspension is the termination of the organization’s status for a specific period of time. If an organization’s recognition is suspended, the period of suspension shall not exceed one calendar year. During the suspension, any or all of the following conditions may be imposed by the Judicial Board.

1. The organization may not use University facilities for meetings or other organization activities without authorization from the Community Coordinator for Leadership Development;
2. The organization may not participate in University-wide programs unless authorized by the Community Coordinator for Leadership Development;
3. The organization may not conduct business from any Agency Account or University budget nor apply to the Activities Funding Board for Activities Contingency Funding or to the Programming Coordinator;
4. The organization may not participate in intramural athletics;
5. The organization may not recruit new members;
6. Greek organizations may not participate in the activities of the InterFraternity/Sorority Council;
7. Financial restitution and fines may be required; and,
8. The organization may be assigned redirective/educational projects to promote the education of the organization’s members, to aid their personal growth and understanding of the community’s standards, and/or to encourage their more active involvement in the University community.

An organization may immediately be placed on Interim Suspension, pending adjudication of the charges if, in the judgment of the Senior Associate Dean of Students:

1. there is reasonable cause to believe an organization has violated the University’s rules and regulations, the regulations of its national office/organization, or a federal/state/local law; and,
2. there is reasonable cause to believe risk and/or disruption will be present if the organization is permitted to function during the period of the adjudication of the charges.

During the period of Interim Suspension, any of the above sanctions may be imposed.

Revocation

Revocation is the termination of the organization’s status as a registered or recognized group.

A new group of students may apply for institutional registration under the same group/organization’s name and mission statement/constitution no sooner than three (3) years after the revocation decision has been made by the University disciplinary process. If such a student group chooses to seek University registration it must follow the procedures as defined above for new clubs, groups, and organizations.

Disciplinary Hearing Procedures

All disciplinary hearings will be conducted as detailed in the “Disciplinary Hearing Procedures” section of the Student Guide to Rights and Responsibilities.

Procedure for Appeal

1. The accused student organization or the individual filing a disciplinary report may appeal the decision of the Judicial Board by stating so in a letter to the Dean of Students within five (5) days after the decision has been communicated orally or in writing to the student organization’s president.
2. For an appeal to be heard, the student organization must demonstrate to the Dean of Students that one or more of the following occurred:
   1. that the organization did not receive a hearing consistent with the principles of due process as defined in the Student Guide to Rights and Responsibilities;
   2. that the sanction imposed was arbitrary or capricious;
   3. that certain relevant evidence was not reviewed; or,
   4. that new evidence is available.
3. Normally, a decision as to whether an appeal will be heard will be limited to a review by the Dean of Students of the report of the Judicial Board and/or of the group/individual presenting the appeal request.
4. When the grounds for an appeal are determined to have been established, one of the following procedures will be followed:
   1. The Dean of Students may accept the report as presented or as subject to a specific reduction in the sanction imposed, may remand the case to the appropriate Judicial Board panel for further proceedings, or may dismiss one or more of the charges entirely.
   2. At the discretion of the Dean of Students or upon written request of the student organization, an Appeal Board or an individual Administrative Hearing Officer may be established to reconsider the case. The Appeal Board will include an administrator appointed by the Dean of Students and two representatives from the Judicial Board designated by the Dean of Students. The Dean of Students serves as chair (ex officio) of the Appeal Board. A Board or an Administrative Hearing Officer’s decisions in all cases are advisory to the Dean of Students. The Appeal Board or Hearing Officer will determine the procedure to be followed after a preliminary review of the specific case. The Appeal Board or Hearing Officer shall adhere to the principles of due process as stated in the “Disciplinary Hearing Procedures” section in the Student Guide to Rights and Responsibilities.

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Academic Standing and Participation in Activities

Students running for major offices or applying for appointment to University Committees must have a minimum cumulative grade point average (G.P.A.) of 2.25 to be eligible and must maintain a G.P.A. of at least 2.0 during the duration of their term. A minimum 2.25 cumulative G.P.A. is required when standing for re-election or reappointment. This policy applies to the following positions:

1. All S.G.A. appointees to University Committees;
2. All S.G.A. officers, all members of the Student Senate, and all other S.G.A. Executive Board members;
3. Editors-in-chief and editorial staff of all University funded student publications; and
4. All elected officers or committee chairs of student groups annually funded by the University.

This policy is administered by the Community Coordinator of Leadership Development who will certify eligible candidates prior to election campaigns and/or appointment and at the beginning of each semester. Student Organizations are responsible for submitting a list of candidates with student identification numbers to the Community Coordinator for Leadership Development at least ten (10) business days prior to an election for certification. Information regarding adherence to this policy will be available for the Funding Board’s review. The Dean of Students is the final judge of eligibility.

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Standing for Election/Appointment

A substantial time commitment often is required to fulfill the responsibilities of executive positions in annually funded organizations. In the interests of the officers and of the student organization(s), the Student Affairs Committee recommends the following best practices be considered:

1. Students should hold more than one major position only with the support of the advisors of the organizations involved and/or the Community Coordinator of Leadership Development; and
2. Students eligible to be officers who are also scheduled to student teach or to complete an internship or cooperative education experience are strongly encouraged to discuss the expectations of each responsibility with the organization advisor and the student teaching/internship/cooperative education supervisor before deciding whether to accept major leadership responsibilities during that semester(s).

Executive positions normally include those of the president, vice-president, secretary, and treasurer or their equivalent roles.

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Social/Service Fraternities and Sororities

In addition to over one hundred active student organizations, local and inter/national social/service fraternities and sororities are registered student organizations. For many students, participation in Greek organizations is a rewarding and fulfilling extracurricular activity. The Greek community provides special opportunities for leadership training, social service activity, the development of friendships and a greater sense of community which often enhance students’ experiences as undergraduates and alumni/alumnae. In order to support and assist the La Salle Greek organizations, the following regulations/guidelines have been adopted as standards held by all members of the La Salle Greek community.

1. Membership and participation in Greek organizations is open to full-time students and may not be denied based on race, religion, national origin, or physical handicap. Furthermore, the members of the La Salle Greek system advocate the elimination of all forms of discriminatory behavior through explicit statements in their individual chapter constitutions.
2. First semester freshmen may not join and take part in the new member education program of a fraternity/sorority or apply for associate status. Second semester freshmen who have earned twelve (12) or more credits with a 2.5 cumulative grade point average (G.P.A.) are eligible to join and participate in the new member education programs of fraternities/sororities.
3. In order to maintain active status in a sorority/fraternity, students must be in good academic standing (cumulative G.P.A. is 2.0 or above).
4. Each semester all Greek organizations must submit to the Community Coordinator of Greek Life a list of current officers, and active and new/associate members, along with a statement of any significant changes in their constitution or by-laws. Additionally, groups will submit:
   1. The list of active members is to be submitted before the start of recruitment periods each semester.
   2. The list of new/associate members is to be submitted to the Community Coordinator of Greek Life by 4:30 p.m. on the Monday following each semester’s recruitment periods. The Community Coordinator of Greek Life will determine eligibility to take part in new member education programs. The Interfraternity-Sorority Council will sanction groups failing to submit new/associate member lists by the deadline by revoking their privilege to conduct new member education programs and add new members during the current semester or to recruit during the following semester. The Interfraternity-Sorority Council will file judicial charges against groups providing inaccurate or incomplete information.
   3. The lists of active members and new/associate members may be used by the Community Development Office or the Interfraternity and Sorority Council to calculate chapter and all-Greek academic indexes.
5. Each fraternity/sorority must establish and communicate to their members the penalties likely for violations of the University’s hazing policy.
6. Each fraternity/sorority must participate in the educational programs provided by the University concerning alcohol and other drug use and abuse.
7. Representatives of each fraternity/sorority must participate in the Interfraternity-Sorority Council and attend the annual student organization leadership development and education programs presented by the Division of Student Affairs.

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Fundraising

Soliciting funds, selling chances, or merchandising of any kind is not allowed without the permission of the organization and the approval of the Community Coordinator of Leadership Development. Solicitation is also not allowed in the student residences without the approval of the Senior Associate Dean of Students.Credit Card offers, promotions, fundraisers, etc. of any kind are prohibited.

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Guidelines for Media Presence

Outside media may only be present on campus for University events (including, but not limited to, those sponsored by registered student organizations) with the express permission of and coordination with the office of University Communications.

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University Logo Usage

The University Communications office has established graphic identity standards that apply to La Salle University’s marks, which include the University logo, the Athletics logo, and the Presidential Coat of Arms. Student organizations are not eligible to use the Athletics logo or the Presidential Coat of Arms; however, they may utilize the University logo, provided that they follow the usage rules. Rules include restrictions on the logo’s placement on certain products, colors, photographs, and other backgrounds. In addition, use of specific blue and gold colors is mandatory. Organizations wishing to use the University logo should first inform the Community Coordinator for Leadership Development, who will provide initial guidance and refer, if necessary, questions to University Communications.

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Hazing

Hazing activities in any form are prohibited. The University supports and will enforce the Commonwealth of Pennsylvania’s Anti-Hazing Law Act 175 of 1986. This document defines hazing as any action or situation which recklessly or intentionally endangers the mental or physical health of a student or which willfully destroys or removes public or private property for the purpose of initiation or admission into or affiliation with, or as a condition for continued membership in any organization operating under the sanction of or recognized as an organization by an institution of higher education. The term shall include, but not be limited to any brutality of physical nature, such as whipping, beating, branding, forced calisthenics, exposure to the elements, forced consumption of any food, liquor, drug or other substance, or any other forced physical activity which could adversely affect the physical health and safety of the individual and shall include any activity which would subject the individual to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct which could result in extreme embarrassment, or any other forced activity which could adversely affect the mental health or dignity of the individual, or any willful destruction or removal of public or private property. For purposes of this definition, any activity as described in this definition upon which the initiation or admission into or affiliation with or continued membership in an organization is directly or indirectly conditioned shall be presumed to be ‘forced’ activity, the willingness of an individual to participate in such activity notwithstanding.La Salle University adheres to the College Fraternity Secretaries Association’s definition of hazing:…any action taken or situation created, intentionally, whether on or off University or fraternity/sorority premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities and situations include paddling in any form; creation of excessive fatigue; physical and psychological shock…or any other activities…; wearing publicly apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; late work sessions which interfere with scholastic activities; and any other activities which are not consistent with fraternal law, ritual, or policy or the regulations and policies of the educational institution.

In case of violations, individuals and/or the fraternity or sorority as a whole may be subject to disciplinary action.

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University Policy on Alcoholic Beverages

La Salle University encourages and seeks to maintain an academic environment in which individual rights are respected and the health, safety, and welfare of the total community are promoted. While individuals who fulfill the requirements prescribed by the Commonwealth of Pennsylvania are free to choose to consume alcohol, only consumption in accordance with the following policies is permitted. The following policy, drawn from the Pennsylvania Crimes and Liquor Codes, governs the possession, sale, and consumption of alcohol on University campus:No person less than twenty-one (21) years of age shall purchase, consume, possess, or transport or attempt to purchase, consume, possess, or transport any alcohol, liquor or malt or brewed beverages on University property or at any University sponsored events. No student or University employee shall transfer or possess a registration card or other form of identification for the purpose of falsifying age to secure any alcohol, liquor or malt or brewed beverages. Nor shall any student or University employee sell, furnish, allow to possess, or give any alcohol, liquor or malt or brewed beverages, or permit any alcohol, liquor or malt or brewed beverage to be sold, furnished, allowed to be possessed, or given to any person under twenty-one (21) years of age. The University does not prohibit the lawful possession or responsible consumption of alcoholic beverages by students twenty-one (21) years of age or older. This should not be interpreted to mean that the University encourages the use of alcoholic beverages. Furthermore, the University considers intoxication, disorderliness, or offensive behavior deriving from the use of alcoholic beverages to be subject to disciplinary action, regardless of the student’s age. The University prohibits unauthorized use of alcoholic beverages in the academic buildings, in the public areas of student residences, the La Salle Union, other University controlled facilities, and at University sponsored functions on or off campus.

The University strongly encourages students, faculty, and staff to understand the Pennsylvania Crimes and Liquor Codes and the substantial penalties which may result from the violation of this code, as well as relevant Philadelphia city ordinances.

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Guidelines for the Service of Alcohol at Student Organization Events

Authorization to serve beer and/or wine will be granted only for closed group social functions. A closed group is defined as the members of the sponsoring organization plus one (1) guest per attending member. The Student Programming Center staff should be consulted in advance of this, and any other type of event.Specific Guidelines

1. Beer and/or wine will only be served to individuals (group members and guests) twenty-one (21) years of age or older. Those attendees who are of legal drinking age and wish to consume alcohol will be required to present proof of age, i.e., driver’s license or Pennsylvania Non-Drivers Identification Card. All students will also be asked to present a valid La Salle University photo identification card, regardless of age. Those eligible to consume beer and/or wine will be issued an identification wristband and a maximum of three (3) tickets that must be presented to obtain beer and/or wine. These tickets are to be used only by the student to whom issued. Transferring beverage tickets to those under twenty-one (21) years of age will result in disciplinary action.
2. Events at which beer and/or wine will be served may not be scheduled on weeknights (Sunday-Thursday) or during exam periods.
3. Alcohol service must be arranged through La Salle University Food Services. The availability of Food Services (Catering) to provide services to student groups is based upon commitments at the time of inquiry and, therefore, services can be provided only on a first come first served basis.
4. The maximum amount of alcohol for which a group can contract will be based on the following formula: # of Approved 21 year. old guests X Duration of event X 12 oz. Beer or 4 oz. Wine =Total Fluid Ounces.
5. The sponsoring group must provide food and soft drinks for the duration of the function. This is to be provided in conjunction with Food Services/Catering. Groups must contract an equal dollar value of food and soft drinks for every dollar of beer and wine contracted. prices for beer, wine, soda, and food selections will be derived on an a la carte basis to provide student groups with the greatest flexibility and range of choices when planning an event. All Food Services/Catering guidelines and policies relevant to guaranteed number of guests, menu choices, and minimum orders are applicable.
6. Upon confirming the event, the sponsoring organization shall make a deposit with Food Services/Catering for ten percent (10 percent) of the full amount quoted. Final payment shall be made in full by check or cash at the completion of the event, unless the group has an approved University budget with sufficient balance available. If the amount of beer and/or wine contracted is not totally consumed, an adjustment will be made to reflect the unused portion.
7. Persons attending must sign an attendance record that includes the names of guests and sponsoring members. This record must be returned to the Student Affairs staff member on duty at the end of the event.
8. The sponsoring organization assists in monitoring the behavior of those in attendance (i.e.; making sure that minors are not consuming alcohol), insuring the safety of persons and facilities, overseeing attendance sign-in, and prohibiting the carrying of beverages from the facility used. Group members are responsible for the behavior of guests.
9. Any Student Affairs staff member is authorized to intervene in any situation that warrants such action. This includes ejection of attendees and termination of the event.
10. Events at which alcohol will be served may not be advertised as such via posters, flyers, on or off-campus newspapers, or on or off-campus radio stations.

Authorization will not be granted for alcohol events:

1. at which money is exchanged for alcoholic beverages either in the form of direct purchase at the bar or the purchase of tickets redeemed for beverages;
2. at which the primary purpose of the event is fund raising in nature; and/or,
3. at which attendance at the event is open (not limited to the sponsoring organization and invited guests) i.e., tickets are sold to the general student body.

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Guidelines for Marketing Alcoholic Beverages

1. Alcoholic beverage marketing programs specifically targeted at students and/or held on campus must conform to the relevant campus rules, regulations and policies and must avoid demeaning, sexist or disciplinary portrayal of individuals.
2. Promotion of beverage alcohol or its service at any on or off campus activity may not be publicized.
3. Beverage alcohol (e.g., kegs or cases of beer or baskets of cheer) may not be provided as prizes or awards to individual students or campus organizations.
4. No uncontrolled sampling may be permitted, and no sampling or other promotional activities may include “drinking contests.”
5. Corporate sponsorship of events on campus is welcome to the extent that it does not encourage any form of alcohol abuse, nor place emphasis on quantity or frequency of use. Advertising may not portray drinking as a solution to personal or academic problem of students, or as necessary to social and/or academic success.
6. Promotional activities by corporate sponsors may not be associated with otherwise existing campus events or programs without the prior knowledge and consent of appropriate University officials.
7. Display or availability of promotional materials should be determined in consultation with appropriate University officials and must comply with posting regulations available at the Union Information Center.
8. Informational marketing programs should have educational value and subscribe to the philosophy of responsible and legal use of the products presented.

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Group Sanctions

Any group hosting a registered event is responsible for monitoring and controlling the behavior of members and guests. When this does not happen and a group fails to enforce the regulations, the minimum disciplinary sanctions as appearing below will be imposed.

Offense: Failure to fulfill host responsibilities including

• inadequate supervision of event
• inadequate cleaning of facility
• not controlling disruptive behavior of members/guests; and/or
• violation of any point in “Group Guidelines”
  • Sanction for the first offense:
    1. Suspension of party privileges for one semester
    2. Must sponsor one alcohol education program
  • Sanction for the second offense:
    1. Suspension of party privileges for one year
    2. Must sponsor one alcohol education program

Offense: Allowing minors to consume alcohol

• Sanction for the first offense:
  1. Suspension of party privileges for one semester
  2. Must sponsor one alcohol education program
• Sanction for the second offense:
  1. Suspension of party privileges for one year
  2. Must sponsor one alcohol education program

Offense: Vandalism by members or guests

• Sanction for the first offense:
  1. Suspension of party privileges for one semester
  2. Must sponsor one alcohol education program
  3. Repair/restoration costs
• Sanction for the second offense:
  1. Suspension of party privileges for one year
  2. Must sponsor one alcohol education program
  3. Repair/restoration costs
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La Salle University Information Posting Policy

Student organizations (including Greek Letter Organizations) and individual students wishing to post information on the campus of La Salle University must secure authorization from the Community Coordinator for Leadership Development, Union Room 303. Postings, in any form, may not be sexist, racist, or vulgar in content or in substantial opposition to the values and beliefs commonly held by the Catholic tradition. Content must comply with all applicable university policies. When symbols or unfamiliar acronyms are used, a statement of meaning must be filed with the Community Coordinator for Leadership Development.If the sponsoring group does not follow the policies stated below, the group may lose its right to post information on the campus of La Salle University in the future or be charged judicially with failure to comply with the direction of University officials.

Banners

1. Normally, a banner may hang for a period not to exceed two (2) weeks. Banners may not hang during university-wide events, i.e. Parents Weekend, Open House, Discover the Difference Personally, Alumni Reunions, except those advertising the event or without the permission of the university officer sponsoring the event.
2. With the exception of banners promoting university-wide events, banners should be no larger than four (4) feet by six (6) feet. Approval will be based on content, not the physical appearance of the banner.
3. Normally, only five (5) banners may hang at one time. Exceptions may be granted for events involving multiple student organizations or academic/ administrative departments. Administrative Services reserves the right to designate and/or assign space, i.e. Ballroom or Music Room balconies.

Blackboard Advertisements

1. Please submit a list of statements and projected locations for approval to the Administrative Services at least two (2) business days in advance of advertising.

Flyers/Poster

1. A maximum of twenty (20) flyers/posters may be posted on the main campus and sixty (60) flyers/posters may be posted in the student residences.
2. Flyers/Posters for the Student Residences must be submitted to the Community Development Office in the La Salle Union 303.
3. All flyers/posters must be stamped as “Permissible to Post – Union Info Center” Only the original stamp is valid. Copies may not be made of the stamped poster.
4. All flyers/posters must be submitted for stamping to the Community Coordinator for Leadership Development at least one (1) day prior to the day they will be posted.
5. Flyers/posters may be placed ONLY on tack strips and bulletin boards in all academic buildings and the La Salle Union.
6. The placing of flyers/posters on trees, walls, windows, doors, woodwork, and painted or wallpapered surfaces in all academic buildings and the La Salle Union is prohibited.
7. Two (2) hours before the start of your event, organizations may post directional signs on doors and walls. These signs must be removed immediately following the event.
8. Flyers/posters may not be placed on car windshields in the University parking lots.
9. Organizations may not post on department bulletin boards without the authorization of the department chair.
10. Flyers/posters may not exceed a maximum size of 14” x 22”.
11. Posters from off campus organizations are prohibited.

Table Tents

All table tents must be approved through Union Services. This can be done during the free period in Union 119A.  It is also asked that you approach the manager of each food location to make sure they are aware that the table tents will be placed.

Sidewalk Chalk

1. Please submit a list of statements and projected locations for approval to the Administrative Services Office at least two (2) business days in advance of advertising. Chalk advertisements can not be placed on buildings, walls, or under overhangs. To chalk in front of the Peale House, De La Salle Chapel, or the Christian Brothers Residence, approval must be granted from the appropriate University official responsible for each location.
2. Chalk advertisements may not be printed during university-wide events, i.e. Family Weekend, Open House, Discover the Difference Personally, Alumni Reunions, except those advertising the event or with the permission of the university officer sponsoring the event. If unauthorized chalk advertisements are found, the sponsoring organization will be responsible for having the chalk removed prior to the start of the event.

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Student Programming Center

The Student Programming Center promotes student involvement, student programming, and student awareness of campus involvement. The Student Programming Center is a liaison with other critical offices in the Division of Student Affairs and other University departments.The Student Programming Center can assist with shaping programming ideas though shared learning, funding for programs, building community among other student organizations and university departments, assistance with contracting and utilizing funding allotments and program publicity.The Student Programming Center has resources helpful to student planning of an event on campus. We offer the following resources: student organization listings, funding opportunities for programming, program development tools, information about campus events, and assistance on sponsoring a program for Late Night La Salle.

The advisors for the following organizations work in the Student Programming Center: The Explorer (yearbook), Con.Artists (performing arts), WEXP- 530 AM (radio station) and The Masque (theater).

Program Sponsorship

1. Student Organizations (registered and/or annually funded), Resident Assistants/Community Assistants, and Ad Hoc student groups are welcome to sponsor programs at La Salle University.
2. The Student Programming Center (307 Union Building) has resources to assist in program planning. After discussing your program with your fellow student organization members, advisor, or supervisor please come to the Student Programming Center. Building community will further your program planning.
3. The staff in the Student Programming Center can assist you with the logistics and funding of your program idea. The staff will assist in your learning the correct way to your program idea into a reality.
4. The Student Programming Center staff can approve funding requests for Late Night La Salle, Activities Programming, and Concert Events. The Student Programming Center also has information on how student organizations can access funding through the Activities Funding Board.
5. The Student Programming Center staff will work in collaboration with the student program facilitators to make sure the policies of La Salle University are being followed. Together and by association, exceptional programming experiences can occur.
6. The relationship between students and the staff in the Student Programming Center is reciprocal. The staff will work with an organization to develop a plan of action for the proposed program. That plan routinely requires work to be done by the students and the staff member working as a team.
7. Students will be required to complete a Program Proposal and Program Evaluation. Students are also expected to maintain contact with the Student Programming Center staff member working collaboratively on their program.

Program Planning

If you are planning a larger-scale (tickets sold, check in areas, expected
numbers of 200 or more, elaborate stage settings) program or have never
facilitated a program you MUST receive permission from the Director of
the Student Programming Center before the program can occur.

Financial Resources	You must secure funding for your program before any contractual agreements are made. There are many funding opportunities available including The Activities Funding Board, Activities Programming Budget, Late Night La Salle, etc.
Contracts/Invoices	DO NOT sign any contract or agreement until you have had the contract reviewed by your supervisor, Student Programming Center, or University official. Contracts are legally binding agreements.
Special Events Security and Emergency Attendant (EMS/EMT)	All programs must be offered in a safe environment. La Salle University Security cannot provide the security staffing for large scale concert/events security. An Emergency Attendant on site will treat any emergency health situation in a calm and professional manner. The Student Programming Center has contacts for outside security and emergency attendant firms.
Lighting, Staging, and Sound	Some technical performance riders require more elaborate performance details than La Salle University can provide.
Check-lists and Record Keeping	An event requires organization. Much of work that needs to be completed and recorded. It is advisable to keep all paperwork in a folder or binder.
Logistical Concerns	Keep contact with the various offices from which resources are being utilized: Administrative Services, Multi-Media Services, Safety and Security, and any outside vendors (i.e., security, EMT, sound tech.)- keep the lines of communication open!
Administrative Presence	Large-scale events require an administrative presence at the event. When there is more help the event is more enjoyable. Student organizers are also expected to work the event.
Physical Facilities	Large-scale events may require more resources than our University facilities can provide. Independent clean-up teams, electrical resources, and set-up crews may need to be acquired to support an event.
Hospitality/Hotel/Transportation Arrangements	Performance riders may detail specific food, hotel, and transportation needs. You MUST meet with a Student Programming Center staff for approval of the performance rider. If the rider is approved it is the student organization’s or Community Development staff member’s responsibility to make the arrangements for the performers’ needs.

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